Taking a concentrated, calm, communal, common-sense approach to the COVID-19 protocols to help make our workspaces as safe and sterile as possible.

As South Africa moves deeper into new COVID-19 territory we all need to be aware that as organizations, our colleagues and fellow employees will all have high-risk people in their family and friend hubs. We thus have a collective responsibility not only to ourselves, but to protect protect them too.

No company is too small to develop their own protocols or to play their own part in helping to survive the next three months as best we can.

We have decided to share the simple set of protocols that we have implemented in the hopes that they might inspire others to do the same. They are not meant to be all encompassing and they are not aimed at all business types.

But as an organization and individuals, we believe that we have an obligation to our communities and our country to flatten the COVID-19 infection curve to the best of our ability.

Instead of thinking about how we can each avoid contacting COVID-19, a subtle but powerful shift is to imagine that we are already infected, and rather act in a way that prevents us from passing it on.

We’ve have developed the common sense protocols for the staff (below), are letting people who can, work from home, have given everyone their own sanitizers for their desks, are supplying Vitamin C capsules to the staff to keep their immune system strong, got Ozone units in each office, and insisted that everyone sterilize their keyboard, cell phone, headset, handset and mouse, every day in Ozone Sterilizing Cabinets.

Instead of thinking about how we can each avoid contacting COVID-19, a subtle but powerful shift is to imagine that we are already infected, and rather act in a way that prevents us from passing it on.

Updated COVID-19 Office Suggestions & Protocols

  1. Interpersonal Office Contamination
  1. Practice workspace distancing and eliminate body contact.
    1. As much as possible each person should limit their movement to their own workspace or office.
    1. Shared office space must be configured to allow a minimum of 2m between colleagues.
    1. Each workspace must be Ozone flushed during the workday.
    1. Maintain 2m distance from each other at all times.
    1. No contact or touching.
    1. Stay home and work from home if you have a cold, cough or flu-like symptoms or feel sick.
    1. Sterilize your hands frequently throughout the day with the hand sanitizers provided in all the areas.
    1. No meetings across tables from each other, if you do need to meet you must ensure you are more than 2m apart.
    1. Be aware of all shared/communal space and limit contact in these spaces.
    1. Only one person in the kitchen area at a time.
    1. Only one person in the toilet at a time.
    1. Ozone sterilize personal headsets, mice, handsets, cell phones and keyboards daily.
  • Surface Contamination
  1. Don’t touch surfaces in other peoples offices/work areas
    1. Communal areas are high risk
      1. The front entrance: high risk (handles, latches etc.)
        1. Sterilise your hands every time you enter and exit the doors and touch handles
      1. The kitchen area: high-risk (fridge, kettles, cups, coffee machines, sugar, cupboard handles etc.)
        1. Only use kitchen area one-person at a time.
        1. Stagger lunch and tea breaks.
        1. Sterilise your hands before and after every kitchen visit.
        1. Have dedicated cutlery & crockery and wash your utensils after use.
        1. No more communal biscuit or sweet jars.
      1. The toilet area: high-risk
        1. Only use toilet area one person at a time.
        1. Wash and sterilize your hands properly before and after every visit
      1. Meeting rooms: high risk
        1. Must be deep cleaned and Ozone flushed between use
  • Working from home
  1. Schools are all closed and children will be home in self-quarantine for the next 4 to 6 weeks.
    1. Parents might need to work from home or alternate working from home with their partners (Work from home every second day)
    1. To do this effectively and minimise impact ensure that you have good WiFi with suggested 10mbps speed and set up a dedicated work area with a noise-cancelling headset to allow effective online meetings.
    1. If anyone has any COVID-19 symptoms, or your children or family have any symptoms, it is your responsibility to advise the office and to work from home.
  • Travel
  1. All domestic & international travel is cancelled
  • Meetings & Deliveries
  1. Cancel all off-site meetings and presentations and replace with online meetings
    1. If there are unavoidable critical meetings ensure that you make no personal contact and maintain a 2m distance
    1. Cancel all incoming meetings and convert to online meetings, especially people travelling domestically.
    1. Minimise all internal meetings, rather meet online – if you do need to meet internally ensure that there is no personal contact and maintain 2m distance.
    1. Put chairs around the meeting-room perimeter, 2 m apart, instead of around table
    1. Consider meeting outside rather than inside.
    1. Follow delivery protocols and do not allow delivery employees into the office space.
    1. When receiving or dispatching goods use your pen to sign, and sterilise hands after digital signatures.

Let us all take a calm, communal, common-sense approach to the COVID-19 protocols and make our workspaces as safe and sterile as possible.